Travel Expense Policy

A well-defined and communicated travel expense policy is cornerstone to increased compliance, traveler satisfaction and, ultimately travel cost savings.  In fact, by enforcing a travel expense policy, organizations find that there is less confusion amongst travelers for what will be approved leading to increased employee satisfaction, increased travel expense policy compliance, and lowered travel costs.  Having a business travel expense policy is not only a wise decision, but a best practice among successful organizations.  Some characteristics of an effective travel expense policy include:

• Clear definitions and limitations
• Consistent rules for all departments and locations
• Clear designation of preferred suppliers and their use
• Instructions for reimbursement

Creating a travel expense policy is only one step in managing business travel. Other considerations include expense reimbursement systems, monitoring business travel expenses, educating travelers, and negotiating with suppliers.  Contact Runzheimer International at marketing@runzheimer.com or 800-558-1702 to establish a travel expense policy for your company.